Ready Solutions

Ready-made solutions to implement in your company

Automatic Email Confirmations

The system automatically sends personalized confirmations upon receipt of an order or inquiry.

- Zero missed confirmations
- Professional company image
- Customer peace of mind
- Works 24/7

Messenger Bot

A simple bot that answers customers' most common questions on Messenger.

- Instant Answers
- Less Repetitive Questions
- Out-of-Hours Support
- Easy Setup

Appointment Reminder System

Automatic SMS/email reminders about upcoming customer visits.
- Fewer missed appointments
- Possibility of confirmation / cancellation
- Time savings on phone calls
- Increased punctuality of customers

Automatic Invoicing

Automatically generate and send invoices upon receipt of payment or order.
- Instant issuing of invoices
- Elimination of errors in documents
- Automatic numbering and archiving
- Integration with accounting

Payment Monitoring

A system that monitors payment due dates and automatically sends reminders about arrears.

- Improved collections
- Automatic payment reminders
- Arrears reports
- Improved cash flow

Social Media Automation

Scheduling and automatic publishing of social media posts.

- Regular presence on social media
- Saving time on publication
- Consistent marketing message
- Better organic reach

Lead Management

Automatic collection and categorization of leads from various sources (web, social media, email).

- Zero missed queries
- Automatic lead categorization
- Follow-up reminders
- Increased conversion

Document Organization

Automatically sort and archive documents into appropriate folders.

- Document organization
- Quick search
- Automatic backups
- Access from any device

Monitoring of Inventory Levels

Automatic notifications about low stock and need to order goods.

- Zapobieganie brakom w magazynie
- Optymalizacja zamówień
- Redukcja zamrożonego kapitału
- Lepsze planowanie zakupów

Collecting Customer Feedback

Automatic sending of satisfaction surveys after a completed service or purchase.

- Regularly collect feedback
- Quickly respond to problems
- Build online reputation
- Improve quality of services

Calendar Management

Automatic calendar synchronization and meeting management.

- Eliminate overlapping meetings
- Automatic appointment confirmations
- Effective time planning
- Integration with multiple calendars

Expense Tracking

Automatic categorization of expenses and preparation of financial reports.

- Order in company finances
- Automatic expense categories
- Easy settlements with accounting
- Budget control

Employee Schedule

Automatic creation and management of employee schedules, including holidays and replacements.

- Saving time on planning
- Eliminating scheduling conflicts
- Automatic change notifications
- Easy management of substitutions

Intelligent Email Sorting

Automatic sorting of incoming emails into appropriate folders and prioritization.
- Organized mailbox
- Faster response to important matters
- Fewer missed messages
- Saving time on organization

Project Reminders

A system of automatic reminders about upcoming deadlines and project milestones.

- Timely project completion
- Better work organization
- Automatic team notifications
- Progress monitoring

Receipt Processing

Automatic scanning and categorization of receipts and invoices using OCR.

- Digital document archive
- Easy expense search
- Automatic categorization
- Accounting compliance

Monitoring Competitor Prices

A system that monitors the prices of competitor products and alerts about changes.
- Current knowledge of market prices
- Optimization of your own prices
- Increased competitiveness
- Automatic price reports

Online Opinion Monitoring

Automatically track and notify you of new reviews on Google, Facebook and other platforms.
- Quick response to customer feedback
- Building a positive image
- Online reputation monitoring
- Opinion sentiment analysis

Warranty Tracking

A system for managing and reminding about expiring warranty periods for equipment and services.

- Control over warranty dates
- Reminders about inspections
- Automatic documentation
- Better planning of equipment replacements

Automatic Wishes

A system that automatically sends wishes and special offers on customers' birthdays.

- Building Customer Relationships
- Personalized Messaging
- Increased Customer Loyalty
- Upselling Opportunities

Recruitment Automation

Automatic application processing, candidate pre-selection and recruitment process management.

- Saving time on recruitment
- Standardization of the process
- Automatic responses
- Better candidate selection

Note Automation

A system that automatically transcribes meetings and creates organized task notes.

- Full meeting documentation
- Automatic task list
- Easy sharing of arrangements
- Saving time on notes

Orders to Suppliers

Automatically generate and send orders to suppliers based on stock levels.

- Timely replenishment
- Order size optimization
- Automatic price comparison
- Order and delivery history

Team Task Management

Automatic team task assignment and tracking system with status notifications.
- Better workflow
- Clear division of responsibilities
- Progress monitoring
- Effective communication

Offer Generator

Automatic creation of personalized offers based on templates and historical data.

- Faster preparation of offers
- Document consistency
- Customer personalization
- Offer effectiveness analysis

Resource Reservation

A system for managing reservations of rooms, equipment and other company resources.

- Efficient use of resources
- Avoid conflicts
- Clear availability calendar
- Automatic confirmations

Automatic Reporting

A system that automatically generates and sends periodic reports for various company departments.
- Saving time on reporting
- Report standardization
- Timely data delivery
- Easy period comparison

Customer Onboarding

Automatic process of onboarding new customers, sending welcome materials and collecting necessary information.
- Professional First Impression
- Complete Customer Documentation
- A Consistent Process for All
- Saving Time on Onboarding

Tax Reminders

A system of automatic reminders about tax, HMRC and other obligations deadlines.

- Zero missed deadlines
- Peace of mind for the owner
- Avoidance of penalties and interest
- Better payment planning

Equipment Inspections

Automatic tracking of inspection and maintenance dates for company equipment.

- Regular equipment inspections
- Longer equipment life
- Repair budget planning
- Equipment service history

Employee Training

Employee training management system, automatic course assignment and progress tracking.

- Systematic team development
- Certification tracking
- Automatic reminders
- Progress reports

Backup System

Automatically back up important business data to the cloud.

- Data Security
- Regular Backups
- Easy File Recovery
- GDPR Compliance

Meeting Planning

Automatic meeting scheduling system taking into account the availability of all participants.

- Save time on organization
- Eliminate scheduling conflicts
- Automatic reminders
- Integration with calendars

Contract Management

System for monitoring contract deadlines, automatic notifications about expiring contracts.

- Control over contracts
- Timely extensions
- Central document database
- Cooperation history

Employee Expenses

Automation of the process of settling employee business expenses.

- Faster settlements
- Less paper documentation
- Automatic verification
- Clear reports

Content Planning

A system for automatic planning and publishing content across various communication channels.

- Consistent Marketing Message
- Optimal Publishing Times
- Regular Communication
- Effectiveness Analysis

Project Templates

Automatic creation of project structure based on predefined templates.

- Standardization of processes
- Faster project start-ups
- Fewer omitted items
- Better work organization

Listing Products on Marketplace

Integration of an online store with multiple marketplaces through advanced automation of sales processes, product statuses, prices
- One system, many integrations
- Sales management in one place
- Price management in one place
- Much more automation

Automatic POS

Automated stores without permanent staff integrated with online sales are the future of retail.

- Modular machines
- Integration with the customer's online store
- Any scalability of points
- Safe sales without service

Get in Touch

If You're interested in any of the solutions, please contact us to discuss technical issues and the process of implementing the AI solution in your company.

Contact Info

(+44) 7429112423
office@shopmat.co.uk
249 High Street North
BH15 1DX, Poole
United Kingdom

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