SUPPLIER CONTRACT FOR SERVICES
THIS CONTRACT FOR SERVICES IS DATED _________________________ BETWEEN:
Shopmat LTD Ltd whose registered address is 66 Paul Street, London, EC2A 4NA (hereafter referred to as "The Company")
AND
_______________________________________________________________________________
(hereafter referred to as "The Supplier")
of
______________________________________________________ POSTCODE: ______________
(address)
BACKGROUND
a) The Company’s business involves the provision of multi-drop parcel delivery services, which the Company provides to its clients at various UK geographic sites and locations.
b) The Supplier, as an independent person in business, in their own right, provides professional driver and multi-drop delivery/courier services (“the Services”) and, such skills and abilities may, from time to time, be available to the Company.
c) The Company and the Supplier agree that if the Supplier offers to make his services available to the Company and is engaged by the Company, the terms and conditions in this Contract for Services shall apply.
d) These terms and conditions will be valid for an initial period of 1 month and then extended for a further period of 10 months unless terminated earlier in accordance with clause 39.
OPERATIONAL PROVISIONS
1. Both parties agree and intend that if, and when, the Supplier agrees to provide services to the Company, he is engaged as an independent business in his own right under a contract for services and not a contract of employment or any other kind of contract.
2. The Company is under no obligation to, and provides no guarantee it will, offer or provide the Supplier with any works whatsoever. The Supplier is under no obligation to accept any offer of works which may be made available by the Company or make his services available to the Company at any time. The Supplier is free to decline to provide any services at any time for any reason.
3. The Supplier agrees that if he provides services to or on behalf of the Company, the Supplier shall:
provide the services with all due care, skill and ability, to the standard expected of a comparable professional service provider and;
promptly provide the Company any/all information necessary to enable the Company to review the quality of the services provided in accordance with the requirements of the Company’s end-user client(s)
For the avoidance of doubt, in accordance with clause 27, no charges shall be levied for supplies during any period in which the services are not provided.
4. As an independent business the Supplier is free to decide how he provides the services, and will not be subject to supervision, direction or control as to the manner in which he provides the services.
5. The Supplier is free to provide services to any other parties at any time, and the Company acknowledges it does not have first call on the Supplier’s services. For smooth delivery of the services, however, the Supplier agrees he will observe the proposed and required timescales of the Company in order to, jointly, meet the expectations of the Company’s end-user client(s).
6. The Supplier is responsible for its own equipment used to provide the services to the Company. However, due to the nature of the services, the Company may provide the Supplier with the necessary equipment for the efficient delivery of the services for a specified fee ranging from £400 to £1,000 per month, as well as, where appropriate, appropriate personal protective equipment in the interests of the Supplier's health, safety, and well-being.
7. The Supplier is responsible for the cost of maintaining and keeping up to date his own valid driving licence, insurances and legally required vehicle documentation, as necessary, to provide the services, and will provide, on request, such documents as may be required by the Company to confirm this is the case.
8. The Supplier acknowledges he must be contactable at all times during the provision of the services to ensure smooth delivery of the services and reasonable expectations of the Company, and end client, that the services have been delivered.
9. In order for the Company to meet its obligations the Supplier is responsible for ensuring any such vehicles utilised meet there quirements of the attached Schedule 3.
10. Due to the nature of the services the Supplier acknowledges he is responsible for understanding and following legislative and health and safety requirements necessary to perform the services, including, but not restricted to all relevant health and safety and driving legislation, regulations and guidelines associated with the services the Supplier is providing.
11. The Supplier is responsible for ensuring it has all the relevant and correct information to enable it to undertake the services including correct times, locations and customer details.
12. Due to the nature of the services provided the Supplier acknowledges that the Company’s Client has its own equipment for confirming the status of deliverables and the Supplier ensures he is fully capable of utilizing this equipment. The Supplier is liable for any and all damage caused to any equipment utilised by the Supplier in the performance of the services, to the extent damage was caused as a result of the actions of the Supplier negligently or otherwise.
13. The Supplier agrees to adhere at all times with the GB Domestic Rules with regard to service days and acknowledges that they are not permitted to provide services for in excess of 6 consecutive days and understand that should they do so the Company may reserve to withdraw their services.
14. To ensure the efficient provision of services, the Supplier is required to use a phone with the software provided by the Company. If the phone is damaged, not returned after the service is completed, or is modified, the Supplier will be liable for the replacement cost of £100 + VAT.
USE OF SUBSTITUTES
15. The Supplier is free to send a suitably skilled and qualified substitute or hired assistant in his place to provide the Services on their behalf provided the Substitute possess the necessary skills, qualifications and experience and meets the required criteria of the Company’s clients as detailed in Schedule 3, in order to provide the services to the same extent.
16. Where a substitute or hired assistant is sent by the Supplier there shall be no contractual or financial relationship between the Company and the substitute or hired assistant. The Supplier is solely responsible for arranging payments to the substitute or hired assistant and for ensuring such persons possess the necessary skills, qualifications and licences to perform the services.
17. If, and only if, the Company is not reasonably satisfied the substitute or hired assistant has the necessary skills or qualifications to provide the services it may reject the use of such substitute or hired assistant.
PAYMENTS AND DEDUCTIONS
18. Formal written tenders are not required. The parties agree that the remuneration (i.e. daily rate, parcel/package/stop rate and/or hourly rate as, applicable to the Supplier’s status) for the Services provided, and the method of payment will be negotiated and agreed between them from time to time and as detailed at Schedule 2 to this this Contract for Services).
19. The Company allows payment for the Services provided via a self-billing process via external software. However, the Supplier may choose to use a recognized process or opt out and establish its own appropriate terms. In all cases, the Supplier is responsible for issuing weekly invoices specifying the scope of services provided to the Company during the previous week and the applicable VAT (if applicable). The Company undertakes to verify the submitted invoice and endeavor to settle it within 14 days of its issuance date.
20. The Supplier acknowledges that the Company requires the Supplier to submit a criminal background check and meet certain criteria before the commencement of services. The report received from the agency will be kept on file by the Supplier for the duration of the services but will remain the property of the Supplier.
21. If/where applicable, the Supplier agrees that the Company may deduct from any sums payable any sums that the Supplier may owe the Company, in respect of, and where applicable; blameworthy and non-blameworthy (accidental) property damage to any client’s customers property that has resulted in a complaint against the Supplier. This also includes any additional costs, in terms of goodwill gestures to the customer, enforced upon the Company by the client.
22. In addition to Clause 21 above, the Supplier agrees that the Company may deduct from any sums payable any sums that the Supplier may owe the Company, in respect of, and where applicable; vehicle rental and insurance or in respect of any blameworthy damage caused to any vehicle the Supplier has hired, under a separate rental agreement, direct from the Company, and/or via any other vehicle supplier who may have an affinity with the Company and to whom the Company is obliged to underwrite any damage caused outside of the relevant insurance criteria (i.e. up to and including the agreed excess on the insurance policy).
23. The Supplier agrees that they will be liable for any costs in respect of Penalty Charge Notices (PCN’s) issued against the VRN of the Supplier, for any traffic violation PCN’s, including, but not restricted to, parking tickets, unpaid congestion charges and/or speeding fines. This includes any additional administrative costs, levied by any respective local authority or vehicle rental company, in addition to the cost for principal traffic violation.
24. In addition to clause 23 above, the Supplier agrees that they will be liable for any associated costs in respect of Congestion Charge PCN’s as a result of the Supplier either not making payment for the congestion charge on the day of travel, or within 24 hours of the journey being made, or where they have failed to notify the Company of the failure to pay the congestion charge thereby resulting in the receipt of the respective PCN.
25. In regard of Clauses 20, 21, 22, 23 and 24 above, the Supplier agrees the Company may, at the cessation of the Supplier’s service, regardless of the circumstances, withhold monies owed for a period not exceeding 28 days, from the date of cessation of the services, in order to cover any Supplier’s liabilities in respect of any monies owing for vehicle damage and/or traffic violations.
26. The Company reserves the right to carry out regular inspection of any vehicle leased by a Driver, either under a direct lease or via a sub-lease agreement in the interest of safety and roadworthiness and the Supplier agrees that where damage has been caused and attributable to the Supplier, the Company may exercise their right, subject to proper assessment, to deduct the actual costs of repair to the vehicle from the Suppliers invoice.
27. The Supplier is responsible for all his personal and private costs of travel to and from the location where the services are provided.
28. The Supplier is responsible for his own Tax and National Insurance Contributions and must notify the Company if they are VAT registered and provide any/all available information to assist the Company to ensure the Supplier is remunerated in accordance with the agreed terms.
29. As stated in Clause 27 (above) the Supplier is responsible for ensuring he complies with the HMRC legislation regarding Tax and National Insurance. The Company also requires the Supplier, at the earliest opportunity, and before receipt of any payments for services provided, to furnish the Company with his personal Unique Tax Reference (UTR) number. The Company reserves the right to withdraw the offer of services to the Supplier in the event that the Supplier, after due notice, and without reasonable explanation fails to provide his UTR number within the timeline detailed in this clause.
30. The Supplier will receive no payment for any period where services are not provided, and the Supplier will receive no payment for any cancelled works regardless of any reason as to why works are cancelled.
31. The Supplier is engaged as a self-employed Supplier and understands and agrees he is not entitled to any statutory payments such as holiday pay, sick pay, maternity/paternity pay or any other payment of any kind.

HEALTH, SAFETY AND SECURITY
32. While the Supplier’s method of service delivery is his own, the Supplier agrees, that in the interests of Health and Safety obligations imposed on the Company, he will follow such reasonable operational rules relating to his own, the Company’s andend-clients security, road safety and applicable national and local laws and bye-laws in so far as they are reasonably applicable to independent persons in business on their own account. The Supplier retains the right to choose to provide the services in accordance with this
agreement; however, he should also agree to meet the criteria, as detailed in Schedule 4, which sets out the minimum service standards expected by the Company and end-user client(s).
33. The Supplier will not hold himself out to be an employee or representative of the Company, save as both parties acknowledge for health and safety or security purposes the Supplier may need to be identifiable as a Supplier of the Company.
CONFIDENTIAL INFORMATION
34. The Supplier acknowledges that in the course of the period of services, they will have access to Confidential Information. The Supplier has therefore agreed to accept the restrictions in this clause in that the Supplier shall not (except in the proper course of their duties), either during the period of services provided or at any time after the Termination Date, use or disclose such information to any third party and shall use their best end eavours to prevent the publication or disclosure of any Confidential Information. This restriction does not apply to:
any use or disclosure authorised by the Company or required by law; or
any information which is already in, or comes into, the public domain otherwise then through the Suppliers’ unauthorised disclosure.
DATA PROTECTION
35. The Supplier agrees that under a separate agreement, and in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679, he has been offered and has provided the appropriate consent to the Company to collate, retain and process data relating to them and/or any Substitute, under their control, for legal, personnel, administrative and management purposes and in particular to the processing of any "sensitive personal data" (as defined in the GDPR legislation) relating to the Supplier if strictly necessary, to include information relating to any criminal proceedings, in which the Supplier has been involved, for insurance purposes and in order to comply with legal requirements and obligations to third parties. The Supplier shall comply with relevant obligations under the Data Protection Act 1998 and GDPR, and associated codes of practice, when processing personal data relating to any employee, worker, customer, Supplier or agent of the Company.
DISBURSEMENT AND RISKS
36. For the avoidance of doubt the Supplier shall bear any/all expenses or disbursements incurred in providing the Services, including:
any and all tax liabilities associated with the provision of services to include those associated with the engagement of a Supplier or Substitute;
The Supplier will not be reimbursed for any insurance costs for the goods or the rented vehicle used to provide the services.
The Supplier bears the inherent risk and the deliverables shall transfer to the Supplier upon being collected at the base location and remain with the Supplier until it is delivered.
Title in the Deliverables being transported will remain with the Company’s end- user client throughout the involvement of the Supplier, who will hold it as a Bailee.
Nothing in this agreement shall entitle the Supplier to retain any Goods in any circumstances whatsoever beyond the time taken to transport them in accordance with the Company’s end-user client requirements.
INSURANCE AND LIABILITY
37. The Supplier shall be personally liable and shall indemnify the Company for any losses, liabilities, costs (including reasonable legal costs), damages, or expenses resulting from any breach of this Agreement by the Supplier or any Substitute employed by the Supplier, including any negligent or reckless act, omission, or default in providing the Services. The Supplier shall also maintain comprehensive and comprehensive insurance policies in force throughout the period of the Services, including policies adequately covering the following risks:
all traffic and/or road accidents and similar risks, including personal injury claims by third-party drivers;
accidental loss or damage to any shipment or package to be delivered as part of the Services.
The Supplier undertakes to obtain insurance policies with reputable insurers acceptable to the Company and end customers, and to ensure that the level of insurance coverage and other insurance terms are acceptable and accepted by the Company and end customers, in accordance with applicable insurance requirements and legal regulations. These policies include public liability insurance with a minimum insured value of £1 million and goods in transit insurance with a minimum insured value of £10,000 per vehicle. Upon request, the Supplier will provide the Company and end customers with copies of these insurance policies and evidence of payment of the relevant premiums, as well as their validity and legal compliance.
TERMINATION
38. Either party may terminate this Services Agreement for any reason, upon notice to the other party and providing the reason.
39. Notwithstanding the above clause 30, the Company may specifically terminate the Engagement with immediate effect with no liability to make any further payment to the Supplier (other than in respect of amounts accrued before the Termination Date) if at any time the Supplier:
commits any serious or repeated breach or non-observance of any of the provisions of this agreement;
in the reasonable opinion of the Company, damages or risks damaging the Company’s relationship with its end-user client(s) for any reason at all (howsoever arising);
causes or participates in a situation whereby an end-user client has requested or required the cessation of the Supplier services for any reason whatsoever;
upon the withdrawal or reduction of the requirement for services by the end- user client to whom the services were being supplied under this Agreement.
is convicted of any criminal offence;
is in the reasonable opinion of the Company negligent or incompetent in the performance of the Services;
is declared bankrupt or makes any arrangement with or for the benefit of their creditors or has a county court administration order made against them under the County Court Act 1984;
commits any fraud or dishonesty or acts in any manner which in the opinion of the Company, after due consideration, brings, or is likely to bring the Supplier or the Company or end-user client into disrepute or is materially averse to the interests of the Company or end-user client; or
commits any offence under the Bribery Act 2010.
40. The rights of the Company under clause 31above are without prejudice to any other rights that it might have at law to terminate the Services or to accept any breach of this agreement on the part of the Supplier as having brought the agreement to an end. Any delay by the Company in exercising its rights to terminate shall not constitute a waiver of these rights.
41. On the Termination Date the Supplier agrees that he shall:
immediately return to the Company all Company property (vehicle, telephone, trolley, etc.) and original confidential information in its possession or control;
irretrievably delete any information relating to the business of the Company or end-user clients stored on any computer, hard drive, magnetic or optical disk or memory and all matter derived from such sources which is in his possession or under their control outside the premises of the Company. For the avoidance of doubt, the contact details of business contacts made during the engagement are regarded as confidential information, and as such, must be deleted from personal social or professional networking accounts; and
provide a signed statement that they have complied fully with their obligations under this clause, together with such evidence of compliance as the Company may reasonably request
42. As previously stated, the relationship of the Supplier to the Company will be that of independent contractor and nothing in this agreement shall render him an employee, worker, agent or partner of the Company and the Supplier shall not hold himself out as such. This agreement constitutes a contract for the provision of services and not a contract of employment and accordingly, the Supplier shall be fully responsible for and shall indemnify the Company, or end-user client, for and in respect of:
any income tax, National Insurance and social security contributions and any other liability, deduction, contribution, assessment or claim arising from or made in connection with the performance of the Services, where the recovery is not prohibited by law. The Supplier shall further indemnify the Company against all reasonable costs, expenses and any penalty, fine or interest incurred or payable by the Company in connection with or in consequence of any such liability, deduction, contribution, assessment or claim;
any liability arising from any employment-related claim or any claim based on worker status (including reasonable costs and expenses) brought by the Supplier or any Substitute against the Company arising out of or in connection with the provision of the Services;
any personal injury claim made by a third-party road user and/or pedestrian arising from carrying out the Services;
any accidental (or deliberate) loss or damage to Deliverables.
The Company may at its option satisfy such indemnity (in whole or in part) by way of deduction from any payments due to the Supplier.
MISCELLANEOUS
43. The Supplier confirms that he has read and understood the terms and conditions contained within this contract for services and has had the opportunity to discuss this with any person or professional adviser he considers necessary before signing.
44. Both parties agree this is intended to be a legally binding contract governing the nature of the contractual relationship between them.
45. Both parties agree that these terms and conditions represent the whole agreement between them. No variations may be made to these terms unless agreed in writing by both parties.
46. Should the Company fail to enforce or apply any of the rights that it has under this Contract for Services, it shall not be construed that the Company approves or agrees to any breach of contract or that it loses its rights to enforce the terms of thisContract for Services in full at any time now or in the future.
47. The Headings used in the Contract for Services are for ease of reference only and are not intended to be interpreted as part of the terms agreed between the parties. References to the masculine include the feminine.
48. This contract is governed by the laws of England and Wales.

Signed: _________________________ Date: ________________

Name: ________________________________________________
For and on behalf of the Supplier (“the Supplier”)

Signed: ____________________________ Date: __________________

Name: _________________________ Position: ____________________ For and on behalf of the 7 Days Recruitment and Services Ltd (“the Company)


Service Rate Card and Remuneration 
(Updated 19/12/2025)
Day Specific Rate Card 


Payment Terms 

Shopmat LTD facilitates payments via a self-billing process and the Supplier is responsible for the submission of his invoices on a weekly basis, setting out the extent of the services provided to the Company during the preceding week and any VAT payable (if applicable), either directly to Shopmat LTD or via the Service Provider’s chosen 3rd party payment provider/accountant.
Shopmat LTD will validate the invoice detail and pay such invoices within 14 days from the commencement of the provision of services and within every 14 days thereafter.
Please note that when a Service Provider ceases to provide services, their final payment, following reconciliation of any deductions, in accordance with the signed non-mandatory deduction agreement in respect of vehicle damage and/or payments for PCN’s and/or traffic violations, will made within 28 days from the last date of service.









Schedule 2 – Vehicle & Insurance Requirements
(in accordance with Schedule 4 to Annex A in the Work Order)
As a Supplier providing services to the Company, you have a number of options with regards to vehicle arrangements. The Supplier may be an owner driver, i.e. an individual who has a van registered in his own name or a lease driver, i.e. an individual who has already sourced his own van from a national or local vehicle rental company or a Supplier who does not either own or has leased a vehicle at the time of commencement of services.
In any event all Suppliers must adhere to the Company client criteria in terms of the vehicles that they can use to provide the services. The following is a list of the basic requirements:
Where possible, your vehicle should comply with the Euro 6/VI vehicle omissions standard.
All vehicles must comply to the vehicle roadworthiness 8-point check (all lights and indicators work, tyres are legal, mirrors, windscreen and wipers are all usable, no major body damage and packages are not visible on front seats).
The vehicle weight must not exceed 3.5 tons, except for electric vehicles.
The vehicle must be fitted with slam locks.

Based on the client criteria, the Company reserve the right to modify or amend the specification of the vehicle requirements. 
It must be stressed that Suppliers must still adhere to the legal insurance standards for both the type of vehicle and services they are providing. Suppliers must always check with their insurance provider to ensure that they are adequately covered. 
Adherence to the basic standard of commercial insurance which includes the hire and reward for the carriage of goods (i.e. parcels etc.) is a prerequisite for providing services to the Company. 







Schedule 3 – Health & Safety and Security Requirements
1. The Supplier confirms that in order to provide the services safely and legally he/she can meet the following, prior to commencement of the services (and agrees the Company can provide such information to its Client):
Unless registered as a Limited Company, is eligible to work in a self-employed capacity in the United Kingdom (in accordance with Government best practice requirements) and has registered with HM Revenue & Customs as self-employed (and can provide evidence upon request);
Is over 18 years of age;
Confirmation that in providing services to the Company he will not be in breach of any other 
regulatory requirement;
Has at least 6 months’ experience in like Vehicle within the last three years;
Holds a current and valid driving licence (either a UK licence or a European Community/European Economic Area (EC/EEA) license);
Does not have more than 9 penalty points (endorsements) on their driving license;
Is not currently disqualified from driving (this includes having their license suspended); and,
Does not have any unspent convictions on their criminal record (driving related or other)
Note: The client has stipulated that if a driver accrues more than 6 points, or one of the above offences during their 3 monthly DVLA check then consideration will be given to withdraw their services with immediate effect.
2. During the provision of the services the Supplier agrees and consents that the Company may undertake ongoing checks at such intervals as it deems appropriate, with no further notification to the Supplier, of any or all of the conditions listed in Schedule 3 (A) – (H) and may disclose this information to any client the Supplier chooses to provide their services to.








FUEL ADVANCE AGREEMENT FOR SUPPLIERS
Suppliers can apply for a Shopmat LTD bank fuel card. The fuel card with a cash advance is sent to the Supplier's address. The fuel card fee is £15, deducted from the first paycheck. The card is refundable upon termination of the agreement.
For all fuel payments made by fuel card, a photo of the receipt is required as proof of payment, reflecting the amount displayed at the pump (including VAT) and the deduction date. A clear photo of the receipt should be sent to 07429112423 (via WhatsApp).
The fuel card is topped up with funds generated by the supplier during delivery services. Fuel/EV charging costs are deducted from the main salary in weekly payments. Suppliers can use the card to cover additional work-related expenses, such as windscreen washer fluid, oil, AdBlue, and light bulbs.


Signed by Supplier: ______________________________
Date: _________________________________________

Signed by Company: _____________________________
Date: _________________________________________










CONGESTION CHARGE PAYMENT CONDITIONS
Driver TFL Congestion Charge
Drivers providing services for Shopmat LTD may be required to enter the Transport for London (TFL) congestion charge zone during their daily route.
Entering the TFL congestion charge zone requires the driver to report their entry to the operator so that the operator can pay £18 per day with their fuel card within 24 hours of entry. 
Electric vehicles receive a discount starting from £18: 25% for EVs, 50% for vans.
In some cases, the payment may be refunded/not debited from the dedicated fuel card assigned to the Supplier. The dispatcher will advise of this.
Failure to notify the driver of entering the congestion charge zone may result in additional charges. £21 for payment up to 3 days after the journey. Exceeding this deadline will result in a penalty charge notice (PCN).
You can pay in advance, on the day of travel, or by midnight on the third day after travel. You must pay a daily charge if you drive within the Congestion Charge zone 07:00-18:00 Mon-Fri, 12:00-18:00 Sat-Sun and bank holidays. No charge between Christmas Day and New Year's Day bank holidays (inclusive).
Dartford Bridge payment for crossing will be charged from the fuel card
Dartford Bridge fines: Failure to pay will result in a £70 fine, which can be reduced to £35 if paid promptly, and increases to £105 if payment is missed.
Drivers Disclaimer
I confirm that Shopmat LTD has informed me of the conditions that must be met in relation to the TFL Congestion Charge. I accept and acknowledge that if I do NOT notify the TFL Congestion Charge within 24/72 hours, I will be liable for any subsequent ticket issuance and associated fees.

Signed by Supplier: ______________________________
Date: _________________________________________

Signed by Company: _____________________________
Date: _________________________________________
Shopmat LTD Recruitment & Services Ltd Emergency Escalation Process